Fuel Surcharge & Accessorials
Clearly separate linehaul mileage from DOE fuel adjustments, stop-off charges, driver detention, and pallet lumper reimbursements.
USDOT & MC Compliance
Display your USDOT and FMCSA Motor Carrier (MC) number alongside Bill of Lading (BOL) and Rate Confirmation load numbers.
Factoring Ready PDFs
Generate clean, professional PDFs accepted immediately by freight factoring companies and direct shippers for QuickPay settlement.
Pre-Filled Freight Hauling Invoice Template
Pre-loaded with Dry Van linehaul freight, DOE fuel surcharge, dock detention fees, and pallet restacking.
Freight Invoicing Fundamentals for Commercial Motor Carriers
In freight transportation, timely payment relies on having a water-tight paperwork trail. Brokers and corporate shippers will delay processing if key accessorial items or documentation references are absent.
1. Motor Carrier Authority (USDOT & MC #)
Federal regulations and broker compliance departments require proof of your active operating authority. Add your USDOT # and MC # directly beneath your company name.
2. Load Reference & Rate Confirmation Number
Every freight invoice must reference the broker’s Load / Rate Con ID and the Bill of Lading (BOL) number. Shippers use these reference codes to reconcile your invoice against their receiving warehouse logs.
3. Linehaul vs. Accessorial Charges
Do not lump accessorial charges into the primary freight rate. Itemize:
- Linehaul Freight: Agreed base rate or per-mile charge.
- Fuel Surcharge (FSC): Adjusted according to the Department of Energy weekly diesel index.
- Detention: Billed hourly (standard is after 2 hours of free time at shipper/receiver).
- Lumper / Pallet Fees: Pass-through unloading charges with receipt attached.
- Layover / TONU: Truck Ordered Not Used fees if the broker cancelled at the dock.
4. QuickPay vs. Net 30 Terms
Specify whether you offer a standard Net 30 turnaround or a 2% QuickPay discount for payment disbursed within 48 to 72 hours.
• Fuel Surcharge FSC (DOE Diesel Pegged) ($380.00)
• Receiver Detention Fee (Dock 14 Unloading > 2 hrs @ $85.00/hr) ($170.00)
• Warehouse Lumper & Pallet Restack Fee ($160.00)
• Payment Terms: Net 30 days. QuickPay 2% discount within 10 days.
Frequently Asked Questions for Truck Drivers & Carriers
How do I attach my signed Proof of Delivery (POD)?
After downloading your QuickBillFree PDF invoice, attach both your invoice PDF and the scanned POD or Bill of Lading into your email to the broker's accounting department.
Can I generate invoices on my phone from the sleeper cab?
Yes! QuickBillFree is 100% mobile-friendly and runs fast in your mobile browser. You can generate and email bills right after getting your paperwork signed at the consignee receiver.
How to Create a Freight Invoice in 60 Seconds
- Click "Open Trucking Maker" to launch the trucking preset.
- Enter your carrier name, USDOT / MC numbers, and contact info.
- Enter the freight broker or shipper's billing address.
- Input the load route, agreed rate, fuel surcharge, and detention.
- Click "📥 Download PDF" to send the invoice to your broker or factoring company.